Contract Repository

• Create and manage a hierarchy of folders containing scanned contracts, contract templates, clause libraries, addendums, amendments, etc.
• Allows Users to add supplementary documents to a contract as supporting material.
• All documents are version controlled and access controlled

Contract Summary Sheet

• Allows Users to maintain a single summary sheet of key contract information, including contracting party, effective date, expiry date, type of contract, etc.
• Provides the ability to define the products and / or services that are being contracted for.
• Tracks key clauses, key dates and notes

Alerts and Notifications

• Automatic alerts before contract expiry
• Automatic alerts for automatic renewals (evergreen contracts)
• Alerts can be configured for key events in the contract like price increase, delivery date, etc.
• Email templates can be custom designed to contain necessary contract information

Workflow, Business Rules & Approvals Management

• Allows for virtually any type of business rule, condition, trigger or action to be fully incorporated into an organization's processes for review, approval, and / or notification of various contract activities.
• Ensures corporately defined approval processes are adhered to.
• Visual process designer to build approval processes.
• Add business rules to route process based on conditions
• Dashboard to track progress of an approval.
• Built-in email alerts, reminders and escalation of approvals
• Integrate with external systems and get or update information
• Initiate related workflows based on contract events, e.g. start an invoice process on a payment milestone date.

Search

• Search for contracts based on a combination of meta-data fields.
• Users can search by any contract data or a combination of data
• Automatic document indexing allows free-text search on the contract repository.

Full Security

• Access can be assigned based on users, groups, roles, departments or locations.
• Access can be assigned based on contract meta-data
• Document and meta-data access permissions can be independently set
• Permissions can be set to the level of granularity necessary to effectively govern access rights.

Dashboard and Standard Reporting

• Dashboard shows all key parameters as a chart
• Standard reports allows for quick and simple general reporting.
• Wizard driven report builder to create summary reports and charts.
• Allows Users to perform trend analysis, forecasting KPI compliance, actual versus forecast tracking, audit compliance, quality assurance, performance monitoring, and other valuable analysis.

Amendments & Change Orders

• Provides an auditable process to make changes to an executed contract and then route the changes through the corporately defined approval process.
• Allows for the tracking and updating of the contract value when rates or quantities are altered during the life of the contract.

Provider / Supplier / Customer Management

• Allows Users to track information and attributes that are supplier or customer specific. Items tracked include basic contact information, compliance items, performance metrics, milestone events, and a listing of all contracts that the Supplier / Customer has with the organization.
• Status of each provider, whether Active, Inactive or Blacklisted.

Contract Request Processing

• Allows Users to identify their need for a contract to be initiated, or it can be used as the starting point for sourcing and / or sales requests.

Performance & Compliance Management

• Allows for the tracking of any qualitative or quantitative measures relating to the contract to be tracked and recorded.
• Establishes compliance items / terms for specific aspects of the contract.

E-Forms

• Allows Users to define and configure rich, highly dynamic, custom forms to capture very detailed contract information.
• Provides advanced calculation capabilities which streamlines the activities involving pricing, rebates, royalties, bids, deals, etc. during the contract lifecycle.
• Forms can link to external databases and applications to pull data