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DMS Features
The karomiENTERPRISE suite is an integrated software application, which helps provide an exhaustive amount of out-of-the box functionality to support the most sophisticated document management and workflow solutions. Rapid deployment of sophisticated solutions can be achieved without the need for expensive, time-consuming programming, all using a simple point-and-click configuration system.
 

Document Scanning:
Scan and store documents as digital images. Advanced features include image enhancement and bar code recognition.

Files:
Add files to the system from the desktop, LAN, WAN and the Internet.

Document Creation:
Create and publish HTML content using a WYSIWYG HTML editor.

Virtual Printer:
Capture the print stream from any printable application and store a copy for retrieval. Crawling: Allow automated scripts to crawl Websites and retrieve pages to be stored, indexed and searched.

OCR (Optical Character Recognition): Recognizes and translates printed alphanumeric characters on a scanned document, converting the image into text to
facilitate text searching and/or full-text indexing.

Document Viewing:
Built-in browser-based viewer for images.

Markups:
Markup and save images through the browser interface.

Image enhancements:
Perform image processing, viewing and analysis on all available images.
Viewing:
View documents in their native application or in a unified viewer, which allows viewing of over 400 different document formats.
Version Control:
Automatic version control and numbering when a document is modified.

Security:
Assign read, write and administrative rights at the folder and document levels.

Approvals/Reviews:
User-defined workflow for document approval and review.

Comments:
Allow readers, approvers and reviewers to comment on the document.

Profiles/Metadata:
Define unlimited document profiles and properties, used to tag the document with specific attributes. Alerts: Subscribe to update alerts for folders and documents, and push alerts to users when a document is updated.

Indexing:
Automatically index all documents using their content and metadata.

Search:
Boolean, keyword, stemming and full-text search on all documents, profiles and properties.
File Tracking:
Track physical files in the organisation. Show the position, history and current status of files.

Retention Period and Disposition: Manage the retention and disposition of stored documents according to pre-defined business rules.
Reports/Status: Obtain reports of file movement, status, history, aging analysis, etc.