Travel and Expense Management
Karomi Travel and Expense (T&E) management covers travel request, request approval, travel expense claim, travel expense approval and all other expense approvals. Approvals are enabled using the Karomi Workflow application. The request forms are enabled using the Karomi e-Forms application. Inbuilt tracking and reporting through the T&E web portal allows users to conveniently access the system from anywhere within their organization.
Travel Policy Management and Enforcement
Configurable multi-policy capability based on users, groups and roles / designation.
Ability to submit requests in multiple currencies. Users can choose multiple currencies both at the advance stage and claim stage.
All request and claim e-forms can be customized to suit business needs. Data management automatically happens based on form changes. Administrators can add/update new expense categories and options easily through a browser interface.
Customizable approval workflow process. Role based access to approval system and automatic routing. Submitting travel and expense claims enables employees to manage and monitor the complete approval workflow, from employee-to-approver(s), right through to Travel desk, Travel agents and Accounting. Business rules can route the workflow to relevant users.
Scan and upload receipts and attachments as part of the Travel expense claim form. Managers and accounts have option to allow or disallow expenses depending on whether receipts are available or not.
Monitor and Track
Monitor and track the status of ‘My Requests’ through the personalized travel portal. Know instantly where your requests are. Based on your role your dashboard gives visibility into more or less information related to the T&E.
By integrating with the budget information the system enforces budget restrictions and prevents over-runs. Managers and accountants can view budget-vs-actual expenses in their department.
Clearly see who is spending what, and how it impacts overall T&E. Track expenses by category, by employee or by date along with a host of other options.
Review and analyze your expenses in great detail. You can track your average cost for hotels and airfare, calculate average expense amounts per employee and report your total expenses by month or quarter. You can even identify chronic offenders of your corporate policy.
Integration with external systems
Export expense data which can be imported directly into your accounting, AP or payroll system. Standard CSV file formatting makes the process easy and fast.
Alerts and Reminders
Alert approvers of pending expense requests through email or SMS. Escalate approval to another level if delayed.
Integrates with existing authentication systems like AD and LDAP. User and role based security prevents one user from viewing another user’s data.